Events Assistant Apprenticeship
Level: 3 / Duration: 16-18 mths
An Events Assistant Apprenticeship is an entry-level position, typically working within a team of people in an events company or within the events department of a larger organisation. The role would usually provide support to some Event Planners or Project Managers by carrying out a diverse range of tasks necessary to plan, organise, and deliver an event. For example, searching for the right location and venue for the event, working with the design team on the look and feel of the event, or organising logistics like transportation and catering.
The events organised may be for the company where the Events Assistant Apprenticeship candidate is working, or they could be for a variety of different clients, including large corporations, smaller companies, and not-for-profit organisations.
Assessment
The EPA assessment period will last around 4 months
The Events Assistant Apprenticeship training will enable your apprentice to:
Gather facts and collate information in response to a brief or request, like searching for the right location and venue for an event
Respond to requests from the different functional teams and carry out a variety of daily and weekly tasks to assist in the planning and preparation of an event
Provide assistance onsite at an event by registering delegates or by helping to assist the onsite team with a variety of tasks
Manage your time effectively by understanding how to prioritise tasks according to their importance and urgency for the stakeholders of an event
Use software packages to create word processing and spreadsheet documents
Contribute to reports, event project plans and written presentations for clients
Use a range of event technology platforms and in-house bespoke software systems and databases
Show careful attention to regulations and internal policies
Listen, interpret, understand, vocalise and respond to clients’ needs
Speak and write clearly in order to prepare written communications or provide instructions that are needed for a client, supplier or team member
Build rapport and trust with the stakeholders of an event so that stakeholders can collaborate well throughout the planning and organisation processes
Question effectively to ensure understanding of what is required from clients or colleagues
Have the skills to maintain relationships with colleagues, suppliers or clients once they are built, and be able to repair them when they are damaged
Work effectively within a group environment to prepare for, deliver and/or follow up after an event takes place
Assist in the preparation, management and reconciliation of event budgets by collecting information, checking data and making calculations
Show how commercial awareness has been applied through task and time management, specifically using efficient and effective measures to conclude a project in the most proficient way.
| Submit a portfolio of evidence of their best work |
| A project / practical case study likely to involve the apprentice supporting an event or pitch |
| Meet with the independent assessor to have a Professional Discussion to explore what has been produced in the project and portfolio of evidence |
OR
complete the form below
Knowledge, Skills and Behaviours
We can provide you with a full list of the Knowledge, Skills, and Behaviours that are taught and assessed on the Events Assistant Apprenticeship. However, to give you a brief overview, training will include:
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The progression of an event through its various stages—from initial research and planning to execution and post-event evaluation.
The distinct responsibilities of key departments in event management—logistics, production, creative, and design—and how their contributions support the overall success of an event.
The importance of aligning venue selection with the specific requirements and preferences of the client to ensure event suitability.
The influence of logistical planning on the efficient and seamless execution of an event.
A breakdown of the core components involved in event logistics, including venue coordination, delegate handling, transport arrangements, lodging, and food services.cription text goes here
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Research and compile relevant data in response to a brief, such as identifying suitable venues and locations for an event.
Support cross-functional teams by responding to their requests and carrying out a range of routine and ad hoc tasks to aid event planning and organisation.
Assist with on-site event operations, including delegate registration and supporting the on-site team with various responsibilities.
Organise your workload efficiently by recognising which tasks to prioritise based on their urgency and significance to key event stakeholders.
Create documents and spreadsheets using standard office software applications.
Take part in the development of client-facing materials such as event reports, project outlines, and written presentations.
Operate a variety of event management technologies, including internal systems, databases, and custom software platforms.
Adhere to relevant regulations and follow established internal guidelines with close attention to detail.ption text goes here
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The way in which various event suppliers collaborate and coordinate to ensure the successful execution of an event.
The duties of the on-site event team, including how they operate to meet both client expectations and delegate requirements.
The key regulations and organisational policies that apply to your specific role and responsibilities within the event industry.tion text goes here
An Events Assistant Apprenticeship comes with full financial support for the company's investment in the scheme, thanks to the government's support for apprenticeships. Support is varied depending on the size of your company, but it certainly is a cost-effective way to nurture and develop an employee for your organisation. We have also written a blog post about this subject that you may find very informative, called 'The Cost of Apprenticeships: A Shrewd Investment for Employers'. Just click on the link to read it in full.
